Event Facility FAQs

Event Facilities FAQs

How do I schedule a tour?

Please contact our Event Facility Manager to get setup:

How can I secure the date and venue?
In order to secure a venue The Historic Trust requires a signed contract, payment of your refundable deposit and ½ of the facility fee. We are happy to place a temporary hold on the date for up to 1 week while you contemplate.

What does the rental fee include?
The facility fee will include an on-site event staff member the day of your event, a full selection of tables and chairs set to your specifications and audio visual as available.

What is your payment and cancellation policy?
Payment of your refundable deposit and ½ of the facility fee is due with contract and the balance is due 30 days prior to the event. If cancellation occurs more than 151 days prior to the event date a $250.00 administrative fee is withheld, balance refunded. Cancel 150 days prior to the event; $250.00 fee and ½ of the rental rate is withheld, balance refunded.

May I add additional time to my function?
Yes, additional time may be added (when available) at the hourly rate.

When can I access the facility the day of my event?
Access to your event space is limited to the hours that you have reserved as specified in your contract.

Is it possible to decorate the rented space?
Yes, décor is welcome. However to protect our historic venues certain restrictions apply.

What is the parking situation?
Plentiful parking is available for your guests. There are public parking lots located near each venue as well as on street parking. Please ask for our parking map.

Public transportation is available via C-TRAN bus routes #32 and #25 serving the Vancouver National Historic Reserve and Providence Academy. Please see www.c-tran.com for travel times, cost, and additional route information.

Can I have a rehearsal prior to my wedding?
Yes, please plan to have your complimentary 1 hour rehearsal the week of your event anytime from 9:00 am to 4:00 pm. If you need to schedule outside of this time frame there is an hourly rate charge.

Are there any discounts offered?
We are pleased to offer a 20% discount to non-profits, active military, government agencies and tenants of The Historic Trust. Please inquire regarding eligibility. Some restrictions apply. Cannot be combined with other discounts.